Document Management System on the Cloud - Case Study

A global professional services company sought to enhance collaboration and boost enterprise productivity with a scalable document management system (DMS). The company wanted to migrate from Documentum to a DMS for enhanced customization and accelerated deployment across multiple business units and regions.

Infosys developed a Document Management System (DMS) using G Suite components accessible across all channels and platforms

Key Challenges

Ensure access to enterprise apps via multiple channels

Reduce software licensing costs

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The Solution

G Suite-based Document Management System boosts enterprise productivity

Infosys implemented a Document Management System using G Suite and developed a business app using Angular 4 UI and Python RESTful Web services.

Our solution leverages G Suite, specifically Google Drive for document storage, Google App Engine for hosting the application, and Google Cloud Datastore for the application database.

Python RESTful microservice enables interaction between UI, Google APIs and the datastore. Our team reduced the number of API calls by storing a majority of document details in the local datastore, thereby managing Google API call quotas hourly / daily.

Document Management System built on the cloud maximizes enterprise access and usage

Unlimited storage
Business users use Google Groups to facilitate access for a large number of users
Users can find documents using document metadata and content search functionalities

Benefits

Infosys migrated the application to the cloud resulting in

Robust features and functionalities
Our solution enabled business users to search documents from a vast repository within 3/4 seconds. The new system also offered users unlimited on-demand storage.

Low total cost of operations
The DMS uses Google application programming interfaces (APIs) to reduce operational and maintenance costs. The company’s overheads are limited to API usage and storage space.

Experience

Insight

Innovate

Accelerate

Assure

Application Development and Maintenance

Business Process Management

Consulting Services

Incubating Emerging Offerings

Scalable document management system boosts productivity

The Solution

G Suite-based Document Management System boosts enterprise productivity

Document Management System built on the cloud maximizes enterprise access and usage

Benefits

Infosys migrated the application to the cloud resulting in